Open to the public, San Francisco, 12:00 PM Pacific Time, March 1, 2003
Please email board@onlinepolicy.org for specific location if you wish to attend.
Board Meeting Action Item Summary
New action items followed by action items from prior meetings.
Action Item: Will to put possibility of using OPG as agent on domain registration
form so that clients may stay out of whois database. [renew]
Action Item: Will to enter all board action items into new opg-board queue
in RT task manager. [David proposed using wiki instead, David will install wiki for this purpose]
Action Item: Roger to draft and Will to edit December donor appeal. [done]
Action Item: Biella to investigate video conference locations available
to Across World Communications so that OPG may set up a video conference
with potential clients worldwide. [done, Biella contacted and they will keep us posted.]
Action Item: David W. and Will to get keys for cage
at United Layer. [renew, Will removed, David will email noc@unitedlayer.com]
Action Item: Roger to contact Jeff about helping with United
Layer clients. [done, Roger tried, Mitch reports Jeff stopped volunteering at Center]
Action Item: Will to catch up on backlog of thank you notes. [done]
Action Item: Alayna to put amounts requested onto OPG grant writing spreadsheet. [done]
Action Item: Alayna to add Veritas Foundation to the list (http://www.veritas.com/aboutus/foundation/GrantProposal.jhtml) [renew]
Action Item: Roger and Will to come up with email list categories
and a pull-down for those categories on the email list request forms. [renew]
Action Item: Will to add default support queues
for email lists, web hosting, and domain registrations. [renew]
Action Item: Roger to make recommendations for improving
email request forms. [renew]
Action Item: Roger to investigate whether
OPG can make MoveableType available to clients so they can
set up blogs. [Need to decide whether to support MoveableType or other systems. Drupal is an
alternative that is centrally installable. Roger will investigate Drupal further, especially
implications for Calliope-related functionality.]
Action Item: Roger to investigate whether
OPG can make Gallery available to clients so they can
set up picture galleries. [renew, possible integration with Drupal]
Action Item: Biella to revitalize Rianna, the volunteer working on graphic treatment
for the Online oddities & atrocities museum. [renew, will check with Rianna about
permission to use the great graphic she did]
Action Item: Will to make the items for free services and donations
are on the front page, but want them to be more obvious. [rewew, waiting for graphic designer]
Action Item: Will to send volunteer brochure designer the Word
file for the brochure with specific directions on proposing
brochures that focus more on the organizational tag line than
the organizational name. [done, the volunteer didn't want to do what we want]
Action Item: Biella to write counter-proposal to Tech Fed email list
proposal and run it by OPG Board before posting on Tech Fed wiki. [done]
Action Item: Biella to pitch a story on OPG to Andrew Leonard of Salon. [done, Andrew
doesn't have latitude to publish story]
Action Item: Roger to ask Beth Weise of NLGJA to pitch or let OPG pitch
a story on OPG to their members. [renew, ask is done, waiting for reply]
Action Item: Roger to check on moving other websites under
QueerNet domain to private domains. [done, decided wasn't necessary if sub-domains clearly
operated by client instead of OPG/QueerNet]
Action Item: Biella to request creation of remote-volunteers@lists.onlinepolicy.org [renew,
Roger will setup and administer the list because Biella can't]
Action Item: Biella to investigate proposal to Alameda County Resource Center. [Renewed, transferred
to Mitch]
Action Item: David W. to ask his girlfriend if she wants to do grant writing. [done, already have
grant writing interns for spring and maybe summer]
Action Item: Biella to put grant writing intern flyers at local schools. [done]
Action Item: Will to set up twice weekly aggregated automated task manager email reminders. [2x Renewed]
Action Item: Will to create HTML stubs for email list, website hosting, domain registration,
and colocation services provided by [QueerNet|CCCP], a project of the
Online Policy Group. [2x Renewed]
Action Item: Roger to review all OPG domain registration contacts for bogosity. [done]
Action Item: Will to write release on Special Olympics and Hurricane Electric.
[Done for Special Olympics; Board pointed out that the draft of the HE release
is overly praiseworthy of HE and that our goal should be publicity for CCCP/OPG
and good will with HE, but we need to watch out for possible contradiction with potential
later vendor problems. Board assigned Will to edit the release. Board agreed that
it would be most effective to have releases focus on a specific client, as well as
mentioning CCCP/OPG and HE and hope that HE still sees fit to publish the releases
on Business Wire]
Action Item: Will to investigate rent reduction for services offered to Center. [Board
agreed to stop investigating rent reduction.]
Action Item: Roger to add to email list subscription confirmation email a notice
not to confirm if under 13 years of age. [done]
Action Item: Biella to recruit Larry Lessig for Academic Advisory Board. [Renewed,
Biella will interview Lessig and ask him on March 4.]
Action Item: Biella to organize a meeting of advisory board members by summer 2003. [renew,
Biella sent a draft of a letter to organize a phone conference perhaps in preparation
for an in-person meeting, Biella may not be able to coordinate it, perhaps David could
also set up a wiki page for this]
Action Item: Roger and David W. to obtain donor email addresses
as discussed. [done]
Action Item: Roger and Will to meet to brainstorm on major donor strategy. [Renewed x2,
Roger suggests he should contact Tim Cavanagh, CAPE Director of Development, which he
has done]
Action Item: Roger to add central script repository on
webs.onlinepolicy.net [Renewed x3, pending migration of web clients to webs.onlinepolicy.net]
Action Item: Roger and David W. to do a written redundancy plan including
mail server (MX2),
local backups, remote backups, spam block recovery, web server
failover, crash notification, DNS redundancy, and get in touch with Micah of
Tech Fed. Update: just need to set up disk-to-disk backups in each location
without MX2 or remote backups, but still considering spam block
redundancy, web server failover, crash notification, DDOS recovery, and
DNS redundancy. David will set up wiki page for the project by
March 22.]
Action Item: Will to get graphic intern to do QueerNet and CCCP logos
plus QueerNet and CCCP inserts for the brochure, as well as office signs once logos are done.
[Renewed x3: QueerNet will happen when a graphic design volunteer appears, David W.'s co-worker made a new logo for CCCP.]
Action Item: Will to experiment with brochure design to
move name of organization down and increase size of
motto while decreasing size of contact info block.
[Renewed x3 will happen when a graphic design volunteer appears]
Action Item: Will to investigate T-shirt designs.
[Renewed x3: May have to wait for a graphic design volunteer.
Roger to send Will idea he received from Carol for T-shirt design.]
Action Item: Roger and Will to do test market email to [list|web|colo]-owners about T-shirts and stickers and
ask them for designs.
[Renewed x3]
Action Item: Roger to set up auto-generated email list of website-owners.
[Renewed x3, pending move to webs.onlinepolicy.net.]
Action Item: Biella to attend a BAIDO meeting and let them know about OPG.
[Renewed x3, need to assign to someone else]
Action Item: David W. to follow up with Paul about sending out an OPG
fundraising appeal to the Flock list and other lists he may suggest.
[Renewed: Roger and Will to generate both short and long appeal and send to Paul,
will try to do this with modified March appeal.]
Action Item: Roger to write web page explaining why people have issues with
Yahoo and Topica and how OPG addresses those issues
even though OPG can't yet offer a fully developed online community forum capability. [done, by
handling through the existing Yahoo Censors and other web pages on the OPG site.]
Action Item: Roger to write web page explaining how AOL handles different categories
of incoming email.
[Renewed x4.]
Board Meeting Agenda
1. Welcome
2. Approve Agenda
3. Board Responsibilities
4. Review Action Items
5. Financial Report
- Status: Month, Quarter, Fiscal Year to Date
- Forecast: Upcoming revenue and expenses
- Donor thank you notes
- 990 and 199 Filing
- Bank and brokerage account
- Grant proposals
- Fundraising strategy brainstorm
- Board fundraising commitments
6. Online Services
- Services: Email list hosting, Website hosting, Domain registrations, Colocation services
- Support: Task Manager, Upgrades, Redundancy
- Online Community Forum
- New services
7. Research
- Overall: need to recruit volunteers/interns and prioritize projects
- OSPA
- School & Library
- Online oddities & atrocities museum
8. Outreach
- Website status
- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign
- Schwag: T-shirts, stickers, etc.
- Events
9. Action
- Action alert updates
- Legislative and policymaking updates
10. Network
- Web and email list hosting excellent way to expand networking
- Networking brainstorm
- Tech Fed
11. Media
- Media coverage
12. Office Space
- EFF
- LGBT Community Center
12. Legal
- Representation
- Terms of Service Policy
- Privacy Policy
- Event Liability
13. Human Resources
- Board, advisory board, and committee recruitment
- Volunteer recruitment (regular weekly project meetings)
- Intern recruitment
14. Vacation and travel schedules
15. Public Comment Period
16. Next meeting(s):
- 12 noon, Saturday, June 7, 2003
- 12 noon, Saturday, September 6, 2003
- 12 noon, Saturday, December 6, 2003
- 12 noon, Saturday, March 6, 2004
-end-
Board Meeting Minutes
1. Welcome
Attending:
Biella Coleman (Director), Will Doherty (Director), Roger Klorese (Director),
David Weekly (Director), Mitch Altman (Volunteer), Rich Cowan (Founder of
Organizer's Collaborative)
2. Approve Agenda
Motion to approve, seconded, and approved unanimously.
3. Board Responsibilities
Discussed oversight and fundraising responsibilities.
4. Review Action Items
Reviewed and updated action items.
Action: David to set up wiki for OPG Board action items and investigate
whether it's possible to get email notifications when wiki page changes.
5. Financial Report
- Status: Month, Quarter, Fiscal Year to Date
Will provided report.
Action: Mitch to have individual nonprofits order software they need for
machines we donate through DiscountTech.
Board approved expenditure for liability and terrorism insurance.
Action: David will ask colo list if anyone can donate a fast server
with lots of disk space. If we don't have one within 2-3 weeks,
we will purchase two 120G disks.
- Forecast: Upcoming revenue and expenses
Will provided report.
- Donor thank you notes
- 990 and 199 Filing
- Bank and brokerage account
- Grant proposals
- Fundraising strategy brainstorm
Action: Mitch says Kevin Schaub is willing to help OPG do funding proposals,
so Will and new grant writing intern will set up a meeting with him.
- Board fundraising commitments
6. Online Services
- Services: Email list hosting, Website hosting, Domain registrations, Colocation services
Action: Will to add computer donation service and request form to OPG website and
mention the program in the brochure.
- Support: Task Manager, Upgrades, Redundancy
- Online Community Forum (codenamed Calliope)
- New services
7. Research
- Overall: need to recruit volunteers/interns and prioritize projects
- OSPA
- School & Library
- Online oddities & atrocities museum
8. Outreach
- Website status
- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign
- Schwag: T-shirts, stickers, etc.
- Events
9. Action
- Action alert updates
- Legislative and policymaking updates
10. Network
- Web and email list hosting excellent way to expand networking
- Networking brainstorm
- Tech Fed
11. Media
- Media coverage
- Media releases
Action: Roger will contact Jason at SF LGBT Community Center about doing
release on Mitch (et al.?) being volunteers of the month.
12. Office Space
- EFF
- LGBT Community Center
Action: Roger and Will to brainstorm about how to reactivate Center office space.
12. Legal
13. Human Resources
- Board, advisory board, and committee recruitment
- Volunteer recruitment (regular weekly project meetings)
- Intern recruitment
14. Vacation and travel schedules
15. Public Comment Period
16. Next meeting(s):
- 12 noon, Saturday, June 7, 2003
- 12 noon, Saturday, September 6, 2003
- 12 noon, Saturday, December 6, 2003
- 12 noon, Saturday, March 6, 2004
-end-
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