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Bobby Approved (v 3.2)
blank Terms of Service, Other Policies, and
Copyright ©2000-2004
Online Policy Group, Inc.

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Online Policy Group Board Meeting of March 6, 2004

Open to the public, San Francisco, 12:00 PM Pacific Time, March 6, 2004

Please email board@onlinepolicy.org for specific location if you wish to attend.

Board Meeting Action Item Summary

Now located at http://onlinepolicy.org/wiki/index.php?OPG%20Board

Upon formation of Operations Advisory Committee, many of the action items previously discussed by the Board moved to the committee instead. You can see those action items at http://onlinepolicy.org/wiki/index.php?OPG%20Operations%20Advisory%20Committee

Board Meeting Agenda

1. Welcome

2. Approve Agenda

3. Board Responsibilities

4. Review Action Items

5. Financial Report

- Status: Month, Quarter, Fiscal Year to Date

- Forecast: Upcoming revenue and expenses

- Donor thank you notes

- 990 and 199 Filing

- Bank and brokerage account

- Grant proposals

- Fundraising strategy brainstorm

- Board fundraising commitments

6. Services

- Online Services: Email, Email list hosting, Website hosting, Domain registrations, Colocation services

- Other Services: Educational Training, Technical Consulting, including SF LGBT Community Center CyberCenter

- Support: Task Manager, Upgrades, Redundancy

- Calliope (Online Community Forum)

- New services

7. Research

- Overall: need to recruit volunteers/interns and prioritize projects

- OSPA

- School & Library

- Online oddities & atrocities museum

8. Outreach

- Website status

- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign

- Schwag: T-shirts, stickers, etc.

- Events

9. Action

- Action alert updates

- Legislative and policymaking updates

10. Network

- Web and email list hosting excellent way to expand networking

- Networking brainstorm

- Tech Fed

11. Media

- Media coverage

12. Office Space

- EFF

- LGBT Community Center

12. Legal

- Representation

- Terms of Service Policy

- Privacy Policy

- Event Liability

13. Human Resources

- Hire paid staff person?

- Board, advisory board, and committee recruitment

- Volunteer recruitment (regular weekly project meetings)

- Intern recruitment

14. Vacation and travel schedules

15. Public Comment Period

16. Next meeting(s):

- 12 noon, Saturday, June 5, 2004

- 12 noon, Saturday, September 4, 2004

- 12 noon, Saturday, December 4, 2004

- 12 noon, Saturday, March 5, 2005

-end-

Board Meeting Minutes

1. Welcome

Attending: Mitch Altman (Volunteer), Will Doherty (Director), Roger Klorese (Director, by phone), Art McGee (Board Candidate), Theeba Soundararajan (Director, by phone), Susan Tenby (Director), David Weekly (Director)

2. Approve Agenda

Motion to approve, seconded, and approved unanimously.

3. Board Responsibilities

Discussed overview of board responsibilities.

4. Review Action Items

Reviewed and updated action items.

5. Financial Report

- Status: Month, Quarter, Fiscal Year to Date

Will provided report. Covered July 1, 2003 - February 29, 2004, and last fiscal year.

- Forecast: Upcoming revenue and expenses

- Donor thank you notes

Action Item: Will to catch up on backlog of thank you notes.

- 990 and 199 Filing

First year the feds and state require OPG to file by October 15, 2003, although OPG filed last year anyway with documents appearing on the OPG website. Took extension and filing before Dec. 24, 2003.

- Bank and brokerage account

Brokerage account recovering. Cash position ok.

- Grant proposals

Proposals refused by foundations.

Action Item: Susan and Theeba to meet with Will and Sharon to kickoff development efforts

- Fundraising strategy brainstorm

David mentioned that CCCP will do another fundraiser at CodeCon this year. Susan suggested a raffle. Will mentioned an auction would not require understanding raffle regulations in this state.

Action Item Will: Check out Groundspring and other online mechanisms as a donation vehicle.

Theeba and Susan suggested improving wording of thank you at time of subscription to email lists or receiving other services.

Action Item Roger: Put "hosted by OPG" message on "coming soon" page for new websites.

Action Item Will: Set up website resource for client who want promote OPG on their email list or website.

Action Item David: suggested house parties. Will said he could do one too.

Action Item Will: Susan suggested the Sisters of Perpetual Indulgence doing a Ba Da Bingo event to give proceeds to OPG/QueerNet.

- Board fundraising commitments

Susan volunteered to work with the grant writer intern to give more continuity to fundraising efforts.

Action Item: Susan will sign OPG up for car donation program as long as there is no cost to OPG in funds or effort.

6. Services

- Online Services: Email, Email list hosting, Website hosting, Domain registrations, Colocation services

109,733 subscribers on 950 email lists with 70 domains. Recently added illegal-art.org. About 250 websites on about 316 domains.

130-140 colo clients in Fremont and 5 in Seattle. Seeking ISPs in Seattle, Toronto, and Washington, DC. Adding serial console access for machines at Fremont facility soon. MyCCCP software developed my David Ulevitch to help colo clients manage their accounts and bandwidth usage.

Action item Roger: Set up email quotas. (1x renew)

- Other Services: Educational Training, Technical Consulting, including SF LGBT Community Center CyberCenter

Will read Mitch's report on training, consulting, and computer refurbishing

Mitch will do presentation to Compumentor staff and Bay Area Tech Soup members.

Action Item Will: Remind Mitch to prep board report each meeting (Done)

- Support: Task Manager, Upgrades, Redundancy

Action Item Will: Create a sccp colo queue (Done by David)

Action Item David: Transfer sccp requests from cccp to sccp queue (Done)

Action Item: David to give Roger account on server1.communitycolo.net

Ops advisory committee has come up with ideas on how to improve operational security and prevent downtime. David feels we are between 99.0 and 99.9% uptime, but we can improve to 99.999% uptime.

- Calliope (Online Community Forum)

We need Java programmers for the project. Discussed whether or not to continue the project and decided to continue on for now and have further discussion about evolution of the project.

Action Item: Will to send Susan a volunteer description for Java programmers for Calliope. (1x renew)

- New services

Will reported on The Voting Place project for coalition voting. New volunteer working on it.

7. Research

- Overall: need to recruit volunteers/interns and prioritize projects

- OSPA

Vision Staff Articles of Incorporation
Mission Boards / Committees Bylaws
Events / Accomplishments Volunteers / Interns Policies

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