spacer blank blank blank blank blank blank blank blank blank blank blank blank
blank
blank logo blank organization name organization name organization name organization name organization name organization name organization name organization name
blank blank
issues link to access link to privacy link to defamation link to divide blank blank
One Internet with Equal Access for All
spacer blank blank blank blank blank blank blank blank blank blank blank blank
blank home link to turing link to disabled link to elderly link to health link to race link to women link to youth link to action link to research
blank blank blank blank blank
blank
blank blank blank
link to news
blank
link to about
blank
link to Internet services
blank
link to volunteer or intern
blank
link to join / donate
blank
blank
    
blank
 
Bobby Approved (v 3.2)
blank Terms of Service, Other Policies, and
Copyright ©2000-2004
Online Policy Group, Inc.

blank
blank blank blank
blank
blank

Online Policy Group Special Board Meeting of September 20, 2003

Open to the public, San Francisco, 12:00 PM Pacific Time, September 20, 2003

Please email board@onlinepolicy.org for specific location if you wish to attend.

Board Meeting Action Item Summary

Now located at http://onlinepolicy.org/wiki/index.php?OPG%20Board

Upon formation of Operations Advisory Committee, many of the action items previously discussed by the Board moved to the committee instead. You can see those action items at http://onlinepolicy.org/wiki/index.php?OPG%20Operations%20Advisory%20Committee

Board Meeting Agenda

1. Welcome

2. Approve Agenda

3. Board Responsibilities

4. Review Action Items

5. Financial Report

- Status: Month, Quarter, Fiscal Year to Date

- Forecast: Upcoming revenue and expenses

- Donor thank you notes

- 990 and 199 Filing

- Bank and brokerage account

- Grant proposals

- Fundraising strategy brainstorm

- Board fundraising commitments

6. Services

- Online Services: Email list hosting, Website hosting, Domain registrations, Colocation services

- Other Services: Educational Training, Technical Consulting, including SF LGBT Community Center CyberCenter

- Support: Task Manager, Upgrades, Redundancy

- Calliope (Online Community Forum)

- New services

7. Research

- Overall: need to recruit volunteers/interns and prioritize projects

- OSPA

- School & Library

- Online oddities & atrocities museum

8. Outreach

- Website status

- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign

- Schwag: T-shirts, stickers, etc.

- Events

9. Action

- Action alert updates

- Legislative and policymaking updates

10. Network

- Web and email list hosting excellent way to expand networking

- Networking brainstorm

- Tech Fed

11. Media

- Media coverage

12. Office Space

- EFF

- LGBT Community Center

12. Legal

- Representation

- Terms of Service Policy

- Privacy Policy

- Event Liability

13. Human Resources

- Board, advisory board, and committee recruitment

- Volunteer recruitment (regular weekly project meetings)

- Intern recruitment

14. Vacation and travel schedules

15. Public Comment Period

16. Next meeting(s):

- 12 noon, Saturday, December 6, 2003

- 12 noon, Saturday, March 6, 2004

- 12 noon, Saturday, June 5, 2004

- 12 noon, Saturday, September 4, 2004

-end-

Board Meeting Minutes

1. Welcome

Attending: Will Doherty (Director), Roger Klorese (Director), Art McGee (Board Candidate), Theeba Soundararajan (Director), Susan Tenby (Director), David Weekly (Director)

2. Approve Agenda

Motion to approve, seconded, and approved unanimously.

3. Board Responsibilities

Discussed overview of board responsibilities.

4. Review Action Items

Reviewed and updated action items.

5. Financial Report

- Status: Month, Quarter, Fiscal Year to Date

Will provided report. Covered July-August 2003 and last fiscal year,

- Forecast: Upcoming revenue and expenses

Budget for current fiscal year was passed unanimously by the board with the following changes: 1) ramp revenue forecast according to hosting expense line trend (with bumps in December and April), 2) check licenses and permits line, and 3) travel at $400 every other month.

- Donor thank you notes

Action Item: Will to catch up on backlog of thank you notes.

- 990 and 199 Filing

First year the feds and state require OPG to file by October 15, 2003, although OPG filed last year anyway with documents appearing on the OPG website.

- Bank and brokerage account

Brokerage account recovering. Cash position ok.

- Grant proposals

The Board discussed a report provided by OPG grant writer intern Sharon Stanley. - Fundraising strategy brainstorm

Sharon suggested email grant proposal drafts to the Board email list.

Action Item Susan: details on submitting a proposal to the Interpacific Corporation.

Susan suggested mentioning client organizations served in the funding pitches we send out.

Action Item Will: Check out Groundspring and other online mechanisms as a donation vehicle.

Theeba and Susan suggested improving wording of thank you at time of subscription to email lists or receiving other services.

Action Item Roger: Put "hosted by OPG" message on "coming soon" page for new websites.

Action Item Will: Set up website resource for client who want promote OPG on their email list or website.

Action Item David: suggested house parties. Will said he could do one too.

Action Item Will: Susan suggested the Sisters of Perpetual Indulgence doing a Ba Da Bingo event to give proceeds to OPG/QueerNet.

- Board fundraising commitments

Susan volunteered to work with the grant writer intern to give more continuity to fundraising efforts.

6. Services

- Online Services: Email, Email list hosting, Website hosting, Domain registrations, Colocation services

Will listed off the number of clients for each of the services. Described how Riseup has a half million email list subscribers.

Action item Will: Add "where did you hear about us?" item to service request forms.

Action item Roger: Set up email quotas.

David discussed issues related to the Seattle colocation facility, such as the two dozen open requests for colocation services there. Only five servers hosted there currently. David has urged potential volunteers to meet and now that Roger is in Seattle he can assist.

David addressed the problems in the Fremont colo facility over the past couple of weeks, including intentional hacks and power problems. Colo facility growing at an impressive pace with seven cabinets and expanding to eight cabinets soon.

Action Item David: add Roger to colo ops email list.

Action Item Roger: get OPG server racked and labeled properly at colo.

- Other Services: Educational Training, Technical Consulting, including SF LGBT Community Center CyberCenter

Action Item Will: Remind Mitch to prep board report each meeting

- Support: Task Manager, Upgrades, Redundancy

Action Item Will: Create a sccp colo queue

Action Item David: Transfer sccp requests from cccp to sccp queue

- Calliope (Online Community Forum)

We need Java programmers for the project. Discussed whether or not to continue the project and decided to continue on for now and have further discussion about evolution of the project.

Action Item: Will to send Susan a volunteer description for Java programmers for Calliope.

- New services

Will reported on The Voting Place project for coalition voting.

7. Research

- Overall: need to recruit volunteers/interns and prioritize projects

- OSPA

- School & Library

- Online oddities & atrocities museum

8. Outreach

- Website status

Action Item Susan, Art, Will, Theeba, Roger: website redesign committee

- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign

Action Item Will: Give Theeba online version of brochure.

- Schwag: T-shirts, stickers, etc.

- Events

9. Action

- Action alert updates

Discussed alerts OPG is considering. Will provided update on MSN Groups. Discussed why we haven't done AOL and Yahoo action alerts.

Action Item Susan: Draft action alert on AOL and Yahoo.

Action Item Susan: Email Will documentation of Friendster problem.

Action Item Art: Email Will article on Friendster problem.

Action Item David: Email Will with Friendster CEO's contact info. - Legislative and policymaking updates

10. Network

- Web and email list hosting excellent way to expand networking

Will mentioned his participation in Techsoup online event on the Digital Divides and how to integrate the organizations that participated as OPG partners. He mentioned that OPG is trying to reach out and partner with new organizations.

- Networking brainstorm

- CalTEG

Dormant

11. Media

- Media coverage

- Media releases

12. Office Space

- EFF

- LGBT Community Center

12. Legal

New pro bono attorney for the organization.

She tells us that carrying for-profit advertising would mean tracking the income separately and paying taxes on it.

Board in favor of changes to TOS policy and sending notice to all clients about changes without changing privacy policy or diminishing services provided.

Action Item Will: Finalize changes to TOS and send notice to all clients.

13. Human Resources

- Board, advisory board, and committee recruitment

- Volunteer recruitment (regular weekly project meetings)

- Intern recruitment

Action Item Will: Update graphic designer internship description.

14. Vacation and travel schedules

Art to Media Reform Conference in Wisconsin in November.

Susan in NYC in mid- to late-October.

Art may be at WSIS in Geneva in first week of December.

Theeba doing a training in Mexico in November.

Theeba may go to World Social Forum in January.

15. Public Comment Period

No members of the public attending.

16. Next meeting(s):

- 12 noon, Saturday, December 6, 2003

- 12 noon, Saturday, March 6, 2004

- 12 noon, Saturday, June 5, 2004

- 12 noon, Saturday, September 4, 2004

-end-

Vision Staff Articles of Incorporation
Mission Boards / Committees Bylaws
Events / Accomplishments Volunteers / Interns Policies

top of page

blank
blank