Open to the public, San Francisco, 12:00 PM Pacific Time, September 20, 2003
Please email board@onlinepolicy.org for specific location if you wish to attend.
Board Meeting Action Item Summary
Now located at
http://onlinepolicy.org/wiki/index.php?OPG%20Board
Upon formation of Operations Advisory Committee, many of the action
items previously discussed by the Board moved to the committee instead.
You can see those action items at
http://onlinepolicy.org/wiki/index.php?OPG%20Operations%20Advisory%20Committee
Board Meeting Agenda
1. Welcome
2. Approve Agenda
3. Board Responsibilities
4. Review Action Items
5. Financial Report
- Status: Month, Quarter, Fiscal Year to Date
- Forecast: Upcoming revenue and expenses
- Donor thank you notes
- 990 and 199 Filing
- Bank and brokerage account
- Grant proposals
- Fundraising strategy brainstorm
- Board fundraising commitments
6. Services
- Online Services: Email list hosting, Website hosting, Domain registrations, Colocation services
- Other Services: Educational Training, Technical Consulting, including SF LGBT Community Center CyberCenter
- Support: Task Manager, Upgrades, Redundancy
- Calliope (Online Community Forum)
- New services
7. Research
- Overall: need to recruit volunteers/interns and prioritize projects
- OSPA
- School & Library
- Online oddities & atrocities museum
8. Outreach
- Website status
- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign
- Schwag: T-shirts, stickers, etc.
- Events
9. Action
- Action alert updates
- Legislative and policymaking updates
10. Network
- Web and email list hosting excellent way to expand networking
- Networking brainstorm
- Tech Fed
11. Media
- Media coverage
12. Office Space
- EFF
- LGBT Community Center
12. Legal
- Representation
- Terms of Service Policy
- Privacy Policy
- Event Liability
13. Human Resources
- Board, advisory board, and committee recruitment
- Volunteer recruitment (regular weekly project meetings)
- Intern recruitment
14. Vacation and travel schedules
15. Public Comment Period
16. Next meeting(s):
- 12 noon, Saturday, December 6, 2003
- 12 noon, Saturday, March 6, 2004
- 12 noon, Saturday, June 5, 2004
- 12 noon, Saturday, September 4, 2004
-end-
Board Meeting Minutes
1. Welcome
Attending:
Will Doherty (Director), Roger Klorese (Director),
Art McGee (Board Candidate),
Theeba Soundararajan (Director), Susan Tenby (Director),
David Weekly (Director)
2. Approve Agenda
Motion to approve, seconded, and approved unanimously.
3. Board Responsibilities
Discussed overview of board responsibilities.
4. Review Action Items
Reviewed and updated action items.
5. Financial Report
- Status: Month, Quarter, Fiscal Year to Date
Will provided report. Covered July-August 2003 and last fiscal year,
- Forecast: Upcoming revenue and expenses
Budget for current fiscal year was
passed unanimously by the board with the following changes: 1) ramp
revenue forecast according to hosting expense line trend (with bumps
in December and April), 2) check licenses and permits line, and 3)
travel at $400 every other month.
- Donor thank you notes
Action Item: Will to catch up on backlog of thank you notes.
- 990 and 199 Filing
First year the feds and state require OPG to file by
October 15, 2003, although
OPG filed last year anyway with documents appearing on
the OPG website.
- Bank and brokerage account
Brokerage account recovering. Cash position ok.
- Grant proposals
The Board discussed a report provided by OPG grant writer intern Sharon
Stanley.
- Fundraising strategy brainstorm
Sharon suggested email grant proposal drafts to the
Board email list.
Action Item Susan: details on submitting a proposal to the Interpacific
Corporation.
Susan suggested mentioning client organizations served in
the funding pitches we send out.
Action Item Will: Check out Groundspring and other online
mechanisms as a donation vehicle.
Theeba and Susan suggested improving wording of thank you at
time of subscription to email lists or receiving other
services.
Action Item Roger: Put "hosted by OPG" message on "coming soon" page
for new websites.
Action Item Will: Set up website resource for client who want
promote OPG on their email list or website.
Action Item David: suggested house parties. Will said he could do one too.
Action Item Will: Susan suggested the Sisters of Perpetual Indulgence doing
a Ba Da Bingo event to give proceeds to OPG/QueerNet.
- Board fundraising commitments
Susan volunteered to work with the grant writer intern to give more
continuity to fundraising efforts.
6. Services
- Online Services: Email, Email list hosting, Website hosting, Domain registrations, Colocation services
Will listed off the number of clients for each of the services.
Described how Riseup has a half million email list subscribers.
Action item Will: Add "where did you hear about us?" item to service
request forms.
Action item Roger: Set up email quotas.
David discussed issues related to the Seattle colocation facility, such
as the two dozen open requests for colocation services there. Only five
servers hosted there currently. David has urged potential volunteers to
meet and now that Roger is in Seattle he can assist.
David addressed the problems in the Fremont colo facility over the past couple of weeks, including intentional hacks and power problems.
Colo facility growing at an impressive pace with seven cabinets and expanding
to eight cabinets soon.
Action Item David: add Roger to colo ops email list.
Action Item Roger: get OPG server racked and labeled properly at colo.
- Other Services: Educational Training, Technical Consulting, including SF LGBT Community Center CyberCenter
Action Item Will: Remind Mitch to prep board report each meeting
- Support: Task Manager, Upgrades, Redundancy
Action Item Will: Create a sccp colo queue
Action Item David: Transfer sccp requests from cccp to sccp queue
- Calliope (Online Community Forum)
We need Java programmers for the project. Discussed whether or
not to continue the project and decided to continue on for now
and have further discussion about evolution of the project.
Action Item: Will to send Susan a volunteer description for Java
programmers for Calliope.
- New services
Will reported on The Voting Place project for coalition voting.
7. Research
- Overall: need to recruit volunteers/interns and prioritize projects
- OSPA
- School & Library
- Online oddities & atrocities museum
8. Outreach
- Website status
Action Item Susan, Art, Will, Theeba, Roger: website redesign committee
- Materials: Logo design, website design, business cards, letterhead, brochure, reply card, office sign
Action Item Will: Give Theeba online version of brochure.
- Schwag: T-shirts, stickers, etc.
- Events
9. Action
- Action alert updates
Discussed alerts OPG is considering. Will provided update on
MSN Groups. Discussed why we haven't done AOL and Yahoo action
alerts.
Action Item Susan: Draft action alert on AOL and Yahoo.
Action Item Susan: Email Will documentation of Friendster problem.
Action Item Art: Email Will article on Friendster problem.
Action Item David: Email Will with Friendster CEO's contact info.
- Legislative and policymaking updates
10. Network
- Web and email list hosting excellent way to expand networking
Will mentioned his participation in Techsoup online event
on the Digital Divides and how to integrate the organizations
that participated as OPG partners. He mentioned that OPG is
trying to reach out and partner with new organizations.
- Networking brainstorm
- CalTEG
Dormant
11. Media
- Media coverage
- Media releases
12. Office Space
- EFF
- LGBT Community Center
12. Legal
New pro bono attorney for the organization.
She tells us that carrying for-profit advertising would
mean tracking the income separately and paying taxes on it.
Board in favor of changes to TOS policy and sending notice
to all clients about changes without changing privacy policy
or diminishing services provided.
Action Item Will: Finalize changes to TOS and send notice
to all clients.
13. Human Resources
- Board, advisory board, and committee recruitment
- Volunteer recruitment (regular weekly project meetings)
- Intern recruitment
Action Item Will: Update graphic designer internship description.
14. Vacation and travel schedules
Art to Media Reform Conference in Wisconsin in November.
Susan in NYC in mid- to late-October.
Art may be at WSIS in Geneva in first week of December.
Theeba doing a training in Mexico in November.
Theeba may go to World Social Forum in January.
15. Public Comment Period
No members of the public attending.
16. Next meeting(s):
- 12 noon, Saturday, December 6, 2003
- 12 noon, Saturday, March 6, 2004
- 12 noon, Saturday, June 5, 2004
- 12 noon, Saturday, September 4, 2004
-end-
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